June 5, 2006
Present: Harvey Nasuti, Vice Chairman; Ellen Friedman, Member; Dan Winslow, Member and Vida Holmes, Member. Absent: Ed Melanson, Chairman
Harvey Nasuti called the meeting to order at 7:10 p.m. at the Town Hall in Room 124.
Mr. Nasuti opened with the Open Public Forum portion of the meeting and with no one from the public in attendance at this time he deferred to the next item on the agenda.
Mr. Nasuti continued with the Report from the Director of Public Works: Mr. Vito informed the Board that the Non-Emergency Hydrant Use Policy had been presented to the Fire Chief for review and he concurred with the guidelines set forth. We are allowing the use of three hydrant locations at this time. Hydrant locations will be added in the fall after valve testing which is scheduled for the week of June 19th and periodic dead end flushing have been completed. This policy was set up as a notice to allow the Department of Public Works to keep residents informed on any disturbance in the system. A seventy two hour notice is required with no week end training. A motion was made by Ms. Friedman to adopt the Non-Emergency Hydrant Use recommended by the Director of Public Works, Ms. Holmes
seconded, Mr. Winslow asked where the Fire Chief was in agreement with the revisions to which Mr. Vito responded yes, and it was so voted.
The DPW is in the process of opening bids and proposals for services and material for FY-2007. Proposals for Uniform Rental Service were opened; recommendation to award to New England Uniform, which is our current vendor; this is a three year contract entered into with the School Department; the School Department has been informed and concurs with our recommendation. A motion was made by Mr. Winslow to accept the proposal as recommended by the Director of Public Works, Ms. Holmes seconded, and is was so voted. Since this a three year proposal the information would be submitted to the Board of Selectmen for their approval.
The next proposal was for Tree Services; recommendation to award to G/T Equipment with David Tripp as an alternate, this is a one year proposal and is not funded for over $25,000.00. G/T Equipment was selected for their crane service in the event of an emergency and his capability to remove larger trees; Dave Tripp for his quick response in an emergency and the ability to remove smaller trees. A motion was made by Ms. Holmes to award the contract for tree service in fiscal 2007 to David Tripp and G/T Equipment, Mr. Winslow seconded, and it was so voted.
Next was the bid for an L8500 with plow and sander; recommendation to award to Minuteman Truck contingent upon Town Meeting vote to approval funding. Mr. Vito informed the Board that the bid came in $1,500.00 less than the estimate. A motion was made by Mr. Winslow to accept the proposal as recommended by the Director of Public Works subject to finding at Town Meeting, Ms. Holmes seconded, and is was so voted.
Mr. Vito informed the Board that the gate valve inspections have been scheduled for the week of June 19th; flyers have been prepared, notice is posted on the web and on nctv. The work is scheduled to be completed on June 23, 2006. A full flushing is scheduled for the fall
The discussion continued with a progress report at the Gold Street Site; the drilling reports have been good; possibility of creating two satellite wells and one full well; Mr. Vito will have more information for the next meeting.
Mr. Melanson continued with a review of the packet items submitted to the board prior to the meeting to clarify the Board’s questions; pedestrian signage on Main Street was discussed and Mr. Vito noted that signage Route 115 corridor was being reviewed; #78 Leland Road – has had drainage issues since 2001, which could have been the result of subdivision construction, Mr. Vito has spoken with the Town of Franklin and will be meeting with the Norfolk Planning Board to discuss the issue. Mr. Vito will keep the Board informed.
The discussion continued with the Water Rate Study RFPs which will be opened on July 21, 2006 at 1:00 pm at the Department of Public Works office. The Board agreed to reschedule the June 19th Board of Public Works meeting to June 26th to allow the Board members time to review the proposals and discuss them as a group to determine which firms would be invited to attend the Board’s meeting on July 10, 2006.
The meeting continued with the Board instructed Mr. Vito to put together a list of goals and criteria in which to meet those goals as the DPW Director; the information would be reviewed as part of his evaluation process.
At 8:05 p.m. being no further business Mr. Winslow made a motion to adjourn the meeting; Ms. Holmes seconded and it was so voted.
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