Present: Edward Melanson, Chairman and Jack Hathaway, Member
Absent: Harvey Nasuti, Vice-Chairman
Mr. Melanson called the meeting to order at 6:05 p.m. in Room 124 of the Town Hall
Mr. Melanson began with the Open Public Forum portion of the meeting and deferred to the next item on the agenda since no one from the public was in attendance.
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Mr. Hathaway made a motion to approve the Meeting Minutes of August 31, 2005, Mr. Melanson seconded, and it was so voted.
Mr. Hathaway made a brief announcement stating the House Bill 4242 had been signed into law allowing the Interim Board of Public Works to replace the two vacant seats on the Board. Interested parties should submit a request in writing to the Board of Selectmen or the Interim Board of Public Works for review.
Mr. Vito provided the Board with an updated status of action items, beginning with the information that was submitted to the board for review with regard to the Joint Salt Bid with the Town of Medfield. Mr. Vito noted that the Town of Norfolk has been involved in this bid process with a number of communities for several years. Cost increases were noted due to supply and demand. Roadway treatment during the winter months is a liability issue, but if necessary a plan can be established to decrease material costs as we monitor usage. Mr. Vito also noted that there are some newer liquid deicers on the market with no data on long term environmental impacts, sodium impact can be monitored and controlled. Mr. Hathaway made a motion to award the Joint Salt Contract as noted in Mr. Vito’s memo dated September 9, 2005, to
Eastern Salt Company, Inc. of North Chelmsford, MA and American Rock Salt Company of Mount Morris, NY. Mr. Melanson seconded, and it was so voted.
Mr. Vito continued by stating that he and the executive assistant were reviewing water division accounts to prepare for account transfers at Town meeting and detailed information will be reviewed with the Board at the next meeting. Mr. Vito continued by stating that vehicle replacement issues are being reviewed with the Capital Committee to set the replacement schedule for Spring Town Meeting, noting that we have been authorized to repair one truck for this winter and contract one sander.
The meeting continued with the overview of division projects. Mr. Vito began the overview with a discussion of Warrant Articles submitted for Fall Town Meeting.
The discussion continued with the review of the RFP for cell towers on the water tanks. It was agreed that the RFP would be finalized at the next scheduled meeting to allow for the bidding process to begin.
Mr. Vito continued by noting that he was waiting for comments from Dufrense-Henry before moving forward with the application to amend the Water Management Act for the Town of Millis Water Purchase, also informing the Board that the engineering process was scheduled to begin. Mr. Melanson and Mr. Hathaway were in agreement that the application narrative required some modifications. Mr. Hathaway made a motion to approve making the modifications to the permit application for the Town of Millis and the Town of Norfolk water purchase based on Mr. Vito’s recommendations. Mr. Melalson seconded, and it was so voted.
Mr. Vito informed to Board that the Department has been working with the developer to have Christina Estates Subdivision ready for acceptance. Evergreen Road and Cypress Lane will be ready for acceptance in the fall. Massachusetts Avenue should be ready for acceptance in the spring.
Old Mill Meadow Subdivision had water issues that went back to 2004 regarding the water main connection. Several water issues required corrections on the approved plan. Mr. Vito noted that the plan has been reviewed with the Planning Board and the issues have been resolved with the developer.
Miller Street Bridge is due to open once the guard rail is installed, possibly the week of September 18th. The loam and seed; and pavement markings will be completed after the bridge has opened.
Mr. Melanson continued the meeting with Board Business stating that he would like to revisit the goals set forth at the inception of the Department of Public Works and by setting a schedule for the Work Session meetings, which would include items such as defining the DPW organizational structure, department policies, and capital planning. Finalizing the RFP for wireless cell towers is a priority item for the next meeting, as well as discussing the DPW organizational structure.
Mr. Melanson and Mr. Hathaway once again invited the public to apply to the Board of Selectmen or the Interim Board of Public Works to be considered as a candidate to fill the vacant seats on Board.
Mr. Hathaway made a motion to adjourn to meeting. Mr. Melanson seconded, and it was so voted. The meeting adjourned at 6:45 p.m.
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