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October 30, 2006 BPW Minutes
October 30, 2006

Present:   Ed Melanson, Chairman; Ellen Friedman, Member; Dan Winslow, Member                   
Absent:   Harvey Nasuti, Assistant Chairman; Vida Holmes, Member

Ed Melanson called the meeting to order at 7:05 at the Town Hall in Room 124.

Open Public Forum:
Mr. Melanson recognized Matt MacDonald of the Boomerang who had a few questions for the Board and the Director of Public Works.  Mr. Vito responded to his questions noting that there were no damage reports as a result of the weekend storm; the department only received routine calls; a DPW crew was currently working to repair a water break on an old town service pipe located on Boardman Street. Mr. MacDonald thanked Mr. Vito for the information.

Approval of Prior Meeting Minutes:
Mr. Winslow made a motion to accept the meeting minutes of October 16, 2006   Mr. Melanson seconded, and it was so voted.

Mr. Melanson continued with the Report from the Director of Public Works:
Report from WhiteWater, Inc.:  Mr. Vito began with a review of the operations reports submitted by Russell Tierney of WhiteWater, Inc. updating the Board on water issues associated with various ongoing subdivision projects, Route 115 Water Main Extension Project, Hydrant Flushing Program, Webber Tank, Spruce Road Well and Gold Street Well.

Hydrant Flushing:  Mr. Vito continued by informing the Board that the town wide hydrant flushing program which had begun on Sunday night, October 1st was completed on Tuesday, October 24th; he noted the program went well with a minimal amount of complaints; a report will be submitted by WhiteWater, Inc. once a review has been completed; the report will note a list of fire hydrants that need repair and recommendations for the future; and the possibility of flushing again in the spring after budget numbers are reviewed.

Spruce Road Well:   Mr. Vito reminded the Board that recently it has been necessary to scale back the amount of water drawn from the Spruce Road Well; he continued by informing the Board that the well has been scheduled to be shut down for cleaning this winter but will be back on line in the spring.

Water Rate Study:
Mr. Vito informed the Board that a contract with the agreed edits and signature page was submitted to Omer Dumais of Tighe & Bond for review.  The Board expressed an interest in scheduling Mr. Dumais at the next Board of Public Works meeting to discuss concepts and the progress of the study.  Arrangements would be made to have Mr. Dumais attend the November 13th meeting at 7:30 pm and the Board would put together information for discussion.

The Board began a review of the Regulations of the Water Commissioners of the Town of Norfolk and decided that the rate study would become part of the process of revising the Regulations and the Board would begin an in depth review of the Regulations outside of scheduled meetings.

Town Meeting Articles:  Mr. Vito briefly reviewed the articles submitted by the Board of Public Works for the October 24, 2006 Fall Town Meeting.  He did inform the Board that the all the articles they had submitted had passed except Article #5 the Supplemental Well at Gold Street, which was indefinitely postponed because free cash had not been certified by the State prior to Town Meeting.  The Board was concerned with the impact postponing the project would have on the Town and discussed the possibility of looking into scheduling a Special Town Meeting to address the well article or waiting until Spring Town Meeting, and bid the project contingent upon authorization of funds at Town Meeting.  Mr. Vito will discuss the options with Town Clerk, Marie Chiofolo.

Route 115 Water Main Extension:   Mr. Vito informed the Board that the contractor is beginning the cleanup phase of the project and weather permitting the project should be completed by the end of the week.  A temporary permanent patch has been installed on the trench.  The plan is to coordinate with the State funded TIP Project for final pavement installation which is scheduled for 2008 – 2009 at the latest.  He noted that he has also been discussing the project with the developer of Patriot Place.

Project Updates:
Cleveland Street and Seekonk Street – Leveling course of pavement will be installed before winter.
Medway Branch Road – Was put on hold to address issues with Rockwood Road, but we will be working on Medway Branch  – continuing with box cutting, arrange to move the poles and tree planting, hopefully before winter and this will be the first project addressed in the spring.

Mr. Melanson continued with Board Business:
Mr. Melanson began by noting that the Board of Public Works is scheduled to dissolve in July 2007 possibly September 15, 2007.  He stated that he would like to review the list of goals established at the inception of the Interim Board of Public Works.

Mr. Melanson continued noting that the Board would need a transition plan to present to the Board of Selectmen as they approach the end of their tenure that should include a summary of the progress that has been attained with the Interim Board of Public Works and prioritize what remains; he also noted that there were more deficiencies in the water system then originally anticipated which hindered the ability to move quickly in addressing their goals; develop a master plan for the Department of Public Works growth over the next 5-years; discuss the possibility of a sub-committee or the need for an oversight body;  Mr. Vito expressed a need to discuss engineering services and what direction the Board wished to pursue for the future; including inspection services for water and drainage by next spring. It was agreed that these items would be discussed at the November 27, 2006 meeting.

At 8:30 p.m. being no further business Mr. Winslow made a motion to adjourn the meeting; Mr. Melanson seconded, and it was so voted.



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