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November 27, 2006 BPW Minutes

November 27, 2006

Present:   Ed Melanson, Chairman; Ellen Friedman, Member; Dan Winslow, Member; Vida Holmes, Member            
                
Absent:   Harvey Nasuti, Vice Chairman

Ed Melanson called the meeting to order at 7:00 p.m. at the Town Hall in Room 214.

Open Public Forum:
With no one from the public in attendance, Mr. Melanson deferred to the next item on the agenda.

Mr. Melanson continued with the Report from the Director of Public Works:

FY-08 Budget:  Mr. Vito began by informing the Board that outlook for FY-08 was fiscally grim and that FY-08 Budget submittals were to level funded (calculated with a $0.00 increase over the FY-07 Budget.)  He continued by informing the Board that the Department would be very limited in its ability to assist other departments due to the lack of resources.

Mr. Vito continued by informing the Board that the Capital Outlay Committee has scheduled meetings for January 16th, 17th and 18th to review all Capital Budget requests.  The discussion would include the Town’s vehicle replacement needs, the need for the Department of Pubic Works building expansion due to department consolidation and growth; assessment of the old Town Hall; capital plan for the Council on Aging building.  

The bussing issue is being review as it affects the School budget and whether the transportation expense should be absorbed in the School budget or by general government.  The DPW issue would be sidewalk expansion.

Water main installation and looping existing water mains can be negotiated with developments in the community as well as using water revenues/funding.

The Board also agreed that Road Funds should remain as road funds to remedy the deterioration of the Town’s roadway infrastructure.

Mr. Vito noted that alternate building fuels are being reviewed by the Building Commissioner and the Town Administrator.  The use of solar panels and windmills are being reviewed as alternative energy sources.

Spruce Road Well:   Mr. Vito informed the Board that the well has been scheduled to be shut down for cleaning in mid-December.  Residents will be notified when the well is put back on line.

Meter Replacement Program:
Mr. Vito informed the Board that the RFP was difficult to put together, but noted this process would give them a better feel for the cost of the project.  He continued by stating that the Meter RFP was scheduled to be opened on November 29, 2006 and the AMR System RFP was scheduled to be opened on December 7, 2006.

Gold Street Well:  Mr. Vito noted that he should be receiving information from Garry McCarthy of Stantec (Dufresne-Henry) within the next week and will keep the Board informed.

Water Rate Study:
After a brief discussion Mr. Vito reminded the Board that a workshop meeting had been setup Omer Dumais of Tighe & Bond at the Department of Public Works Office on November 30th at 9:00 am with Ms. Friedman and himself to review water emergencies and enforcement issues as well as the tiered structure for water billing.

Mr. Melanson continued with Board Business:
Mr. Melanson began by noting that the Board of Public Works is scheduled to dissolve in July 2007 possibly September 14, 2007.  He stated that he would like to review the list of goals established at the inception of the Interim Board of Public Works.

He continued noting that the Board would need a transition plan to present to the Board of Selectmen as they approach the end of their tenure that should include a summary of the progress that has been attained with the Interim Board of Public Works and prioritize what remains; he also noted that there were more deficiencies in the water system then originally anticipated which hindered the ability to move quickly in addressing their goals; develop a master plan for the Department of Public Works growth over the next 5-years; discuss the possibility of a sub-committee or the need for an oversight body;  Mr. Vito expressed a need to discuss engineering services and what direction the Board wished to pursue for the future; including inspection services for water and drainage by next spring.

Mr. Melanson began the review of the initial list of goals he had presented to the Board members at the beginning of their tenure noting that these goals would be discussed and finalized before September 2007.

At 8:10 p.m. being no further business Mr. Winslow made a motion to adjourn the meeting; Ms. Holmes seconded, and it was so voted.


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