May 21, 2007
Present: Ed Melanson, Chairman; Harvey Nasuti, Vice Chairman; Ellen Friedman; Vida Holmes, Member
Ed Melanson called the meeting to order at 7:05 pm at the Town Hall in Room 214.
Open Public Forum:
With no one from the public in attendance, Mr. Melanson deferred to the next agenda item.
Review Meter Bid Results: Russell Tierney of WhiteWater Associates reviewed the low 3 bidders, and determined that Easton WinWater met our specifications with the lowest cost. A reference check of Easton WinWater proved very positive overall. Mr. Nasuti made a motion to award to Easton WinWater, the bid for purchase of up to 1,900 – 5/8” x ¾” meters at $56.95 per unit, and up to ten (10) 1” displacement meters for $94.95 per unit, for a total estimate of $109,154.50 based on maximums; Ms. Friedman seconded, and it was so voted.
Hydrant Flushing Update: Completed week ending 5/18/2007. Chlorination will continue through May 31. Having the personnel who are actually doing the flushing responsible for moving signs worked out well. Mr. Tierney stated that DPW workers will flush dead-ends in the summer. Mr. Tierney stated that after 3 years of semi-annual nighttime flushing, an annual nighttime flushing should be sufficient; after 5 years total, should be able to move to annual daytime flushing. Polyphosphate is used at Spruce Road well to coat the pipes, but is not used at Gold Street (although we do have approval to do so) because the mains in that area are PVC. Mr. Tierney stated that he would like to take flow readings next time. Four (4) hydrants were taken completely out of service, and some
others are in need of service; DPW will provide list. Mr. Melanson thanked Mr. Tierney, and moved to the next agenda item.
Finalize Debt Schedule for Capital Project: Tank Cleaning & Painting – 10 years; Gold Street Supplemental Well – 20 years; Shady Way to Essex Street Looping – 20 years.
Review/Prioritize BPW Original List of Goals:
BPW Members will meet at 6:00 P.M. on June 4, 2007, and then meet with the Board of Selectmen at 7:30, to discuss the transitioning plan for turnover to the Board of Selectmen.
Establish FY 2008 Goals for DPW Director, along with performance, will be deferred to Executive Session.
Water Users Refund: After funding Articles passed at Town Meeting, the balance in the Retained Earnings will be $818,000.00. Refunding $200,000.00 had been discussed. Mr. Melanson made 2 models; one for refund amounts based on a percentage of water used, but determined that that actually rewarded higher users; the second model was based upon 5 different tiers.
7,125 gallons 90 accounts $ 22.00/eaach
7,128 - 14,250 gallons 227 accounts $ 44.00/each
14,253 - 34,200 gallons 1,007 accounts $106.00/each
34,200 - 42,750 gallons 243 accounts $110.00/each
42,750 + gallons 404 accounts $136.00/each
Mr. Melanson made motion that the Board of Public Works provide a rebate to water users based upon the water consumption from the 10/16/06 water billing cycle based upon the 5 brackets associated with water consumption with the rebates ranging in value as reflected above; Ms. Holmes seconded, and it was so voted.
At 8:10 pm Mr. Melanson made a motion that the Board to go into Executive Session for the purpose of discussing employee compensation for the Public Works Director, and it was the intention of the Board not to return to regular session and to adjourn the meeting from there. Ms. Friedman seconded. A roll call vote was taken. Ed Melanson, aye; Harvey Nasuti, aye; Ellen Friedman, aye; Vida Holmes, aye; and it was so voted.