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Town of Norfolk Massachusetts
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August 14, 2006 BPW Minutes
August 14, 2006

Present:   Ed Melanson, Chairman; Harvey Nasuti, Assistant Chairman; Ellen Friedman,                    
                Member; Vida Holmes, Member
Absent:  Dan Winslow, Member

Ed Melanson called the meeting to order at 7:05 at the Town Hall in Room 124.

Mr. Melanson opened with the Open Public Forum portion of the meeting and with no one from the public in attendance at this time he deferred to the next item on the agenda.

Mr. Melanson continued with the Report from the Director of Public Works:
Well Exploration – Gold Street:   Mr. Vito has spoken to our consultant, Stantec Consulting Services, who is going to provide an estimate for the supplemental well.  An article has been prepared for the Fall Town Meeting warrant, minus the dollar figure.  Would like to be on line by the spring of next year.  Can provide back-up water when main wells are down for cleaning, etc.

6 Cresson Avenue:  Mr. Vito reviewed the discussion from the meeting of July 31 for the benefit
of members who were not present at that time.  With no clear-cut ownership of responsibility for the error in installation of this system, Mr. Nasuti made a motion that the Board of Public Works reimburse the owner of 6 Cresson Avenue for 50% of costs incurred to fix the water service
installation.  Ms. Friedman seconded, at it was so voted.

Nextel Wireless:  Mr. Vito continued discussion with the Wireless bid.  Reviewed Nextel’s
Scenario: their bid had been rejected because they didn’t meet the minimum requirements,
then resubmitted, but now want to rescind.  Need to research if a vote had been taken to accept
their proposal; if so, it needs to be rescinded, so that their check can be returned.

Review Articles for Fall Town Meeting:  
First Article refers to funding the construction of a supplemental well at Gold Street.  Need to
obtain correct balances and amounts.

Second Article refers to entering into an Inter-municipal Agreement with the Town of Franklin
similar to the arrangement at Old Populatic:  water is supplied by Franklin and meters are read
by Franklin, then usage is reported to the Town of Norfolk.  Norfolk bills and collects from those
residents, then Franklin bills Norfolk.  The draft Agreement will be reviewed by Town Counsel;
this Article gives the Board of Selectmen the authority to sign the agreement.

Third Article refers to the discontinuance of a small portion of North Street, previously held up in land court.  This has been resolved, and the land can now be transferred from the County to the Town, and accepted as Liberty Lane, right of way.

Fourth Article is from Treasurer/Collector and refers to vehicle replacement.  The Article is to transfer the sum of $17,000, which was surplus of previously borrowed money from the purchase of the roll-off truck for the Solid Waste Division.  Solid Waste will use this sum in funding 50% of the loader currently being purchased.   General government will pay the remaining 50% since the vehicle is used by all divisions, not just Solid Waste.

Mr. Melanson continued with Board Business
FY-07 Rte. 115 Water Main Extension:  Mr. Melanson questioned if it would be wise to proceed with this project, since the Rte. 115 T.I.P. project has been pushed out to FY-10.  Mr. Vito responded that there is still a lot of influence being exerted to pull the T.I.P. funding back in to FY-08 due in large part to the Patriot’s Place project impacting the Route 115 corridor.  Having the water main done, and being 100% ready will be key in helping to influence this decision by the State.  Mr. Nasuti made a motion to award the Rte. 115 Water Main Extension project to the apparent low bidder, CJ Marbardy, Ms. Friedman seconded, and it was so voted.

FY-07 Truck/Plow/Sander:  Mr. Melanson expressed concern over only one bidder; suggested we go to the State list.  Mr. Vito stated that we had looked at that, and found that we came out better with our own bid process.  It was noted that since our specs are very tight, that would result in fewer bids.  Specs are tight in order to limit overhead in servicing multiple types of vehicles.  It was also noted the Department has demonstrated willingness to switch from one type of vehicle to another (Ford to GMC in Transfer Station, Volvo to John Deere Loader this year) if it seems cost effective, however, in this case that opportunity was not presented.  Mr. Nasuti made a motion to award the purchase of the Sterling L8500 Truck/Plow/Sander, Ms. Friedman seconded, and it was so voted.

FY-07 Front End Loader:  Mr. Vito stated that this was an instance where we did spec for a Volvo, but the cost-effectiveness of John Deere’s bid did convince us to propose a purchase of a John Deere loader.  Mr. Nasuti made a motion to award the purchase of the 4-wheel drive, articulating front end loader to Schmidt Equipment, Ms. Holmes seconded, and it was so voted.

Mr. Melanson continued with discussion of the Tighe & Bond Scope of Service.
Mr. Melanson expressed concern with regard to Tighe & Bond’s estimate of needing only 3 meetings throughout the process.  Mr. Nasuti expressed concern with regard to the limited number of hours estimated (135 hours as compared to the other companies over 200 hours).  It was agreed that another meeting with Tighe & Bond will be arranged for Thursday, August 17, 2006 at 3:00 in Room 124 of the Town Hall.  

Mr. Vito continued with S.E.A.’s recommendations of bylaw changes and meetings necessary, with a goal of standardizing policies between Boards, and having only one oversight authority with regard to stormwater.  A representative from S.E.A. will attend the next Board of Public Works meeting on August 28, 2006.

Mr. Melanson re-opened with the Open Public Forum portion of the meeting and with no discussion forthcoming, Mr. Melanson closed the Open Public Forum.

At 8:40 p.m. being no further business Mr. Melanson made a motion to adjourn the meeting; Ms. Holmes seconded, and it was so voted.

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