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December 11, 2006 BPW Minutes

December 11, 2006

Present:   Ed Melanson, Chairman; Ellen Friedman, Member; Dan Winslow, Member; Vida Holmes, Member            
                
Absent:   Harvey Nasuti, Vice Chairman

Ed Melanson called the meeting to order at 7:05 p.m. at the Town Hall in Room 124.

Open Public Forum:
With no one from the public in attendance, Mr. Melanson deferred to the next item on the agenda.

Mr. Melanson continued with the Report from the Director of Public Works:

Cemetery Lot Purchase:  Mr. Vito informed the Board that a current resident has submitted a request to purchase a cemetery lot at the Norfolk Cemetery.  Mr. Vito noted that the resident is 87 years of age but does not meet all of the criteria set forth in the existing Cemetery Regulations for purchasing a lot. Mr. Vito continued stating that he would recommend that the Board approve given the nature of this request.  After a brief discussion Mr. Winslow made a motion to grant an exception to allow the purchase of a cemetery lot at the Norfolk Cemetery as noted in the request submitted by the Director of Public Works; Ms. Holmes seconded; and it was so voted.

Water Rate Study:
Invoices from Tighe & Bond were submitted to the Board for review and were approved for payment.  Mr. Vito noted that he would follow up with the Finance Director on the status of water retained earnings balance.  It was suggested that the Board may want to invite the Finance Director into a meeting to discuss the retained earnings.  The Board is in agreement about reviewing a family friendly rebate system if funding in retained earning would allow for that option.

Master Plan Sub-Committee:  Mr. Melanson recognized Master Plan Sub-Committee members, Art Spruch and Bob Nicodemus to discuss and overview of the goals and objectives of the Committee enabling them to present an updated Master Plan to the Town for the Spring Town Meeting.  The discussion included water supply and demand now and forecasting demands for the future, reviewing well expansion, full build-out,  protective zoning; creating a strategic plan for open space: natural resource/protection and passive recreation;  Identifying problems;  review plans for private sewer facilities.  Mr. Vito noted that the current Stormwater Phase II Plan the Town is putting together encompasses much of what has been discussed.  Mr. Vito continued by stating that all town departments should be moving in the same direction with a recommendation needed at Town Meeting.  Mr. Melanson thanked Mr. Spruch and Mr. Nicodemus for their overview and suggested a meeting be scheduled in January or February 2007 to prepare the goals and objectives.

Meter Replacement Program:  The Meter RFP includes a standard specification for meters which are compatible with the system (radio – truck mount system or wireless system) we are looking for.  There is a possibility that installation could be done in house, but the labor cost to install would require review.

Organizational Chart Review:  A proposed organizational chart was submitted to the Board for review.  

The Board briefly discussed organizing a selection committee for the purpose of hiring a Superintendent of Public Works.  This item will be discussed further at the next scheduled meeting.

At 9:00 p.m. being no further business Mr. Winslow made a motion to adjourn the meeting; Mr. Melanson seconded, and it was so voted.


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