Meeting of the Norfolk Public Library Board of Trustees
March 14, 2007
A regular meeting of the Norfolk Public Library Board of Trustees was held on March 14, 2007 at the Norfolk Public Library. In attendance were Robin Glasser, Library Director; Heather Pisani-Kristl, Associate Library Director; Mary Jo Gothorpe, President of the Friends of the Norfolk Public Library; and the following Trustees; Ken Nelson, Harvey Boulay, and Mary Jo Gothorpe.
The meeting was called to order at 6:05 P.M.
Building Issues:
Bob Bullock and Ron Bain were in attendance at the meeting to discuss the installation of security equipment into the new library building. Estimates have been received from three companies, and conversations will begin with the lowest bidder, Aslan Electric, Inc. from Franklin, MA. Monies approved by the Capital Outlay Committee and approved by Town Meeting in 2006 will carry over to the completion of this project.
The plaque commemorating the donation of land by Paul Borrelli was received from the printer and will be installed in the foyer. Our new library would not be possible without the land donation, and all of the citizens of Norfolk appreciate his generous gift.
Rusko Fixture Company, Inc. has not responded to a letter sent requesting the removal of the circulation and reference desks which were rejected because of poor workmanship. The deadline for removal stated in the letter was March 19, 2007. The desks will be dismantled and discarded if no response is received by the deadline date.
It was also brought to the attention of the Trustees that electric costs to run the library are higher than expected. The building department will institute conservation measures by installing sensors in the outside cupolas to ensure that they will only be lighted at dusk. The Trustees will check with several new libraries of similar size to Norfolk to see what their electrical and fuel costs are to determine if our budgeted amount is adequate or if it needs adjusting.
Approval of Minutes
Minutes approved from the February 2007 meeting.
Director’s Report
Mrs. Glasser reported that the Winter Programs were well received:
February 27: Identity Theft had eighteen attendees.
March 4: Trade Winds a woodwind quintet had over one-hundred joyful participants.
March 5: Stony Brook Camera Club presentation on Digital Photography was enjoyed by about 50 people.
The library received a matching fund grant of $999.89 from the Massachusetts Board of Library Commissioners.
There was a breach of the SAILS email server by a disgruntled former employee. This breach did not affect any SAILS libraries, but only the SAILS headquarters in Middleboro. A more secure firewall has now been installed.
Associate Director’s Report
No statistics are reported for February as the Associate Director just returned from vacation the morning of this meeting.
Permanent Building Committee/Interiors Report
Mr. Boulay reported that he met with the Historical Commission, and they are very enthusiastic about the proposed renovation to the School House. They will advise on appropriate colors as the project goes forward. The inside wall of the School House is planed to be historically accurate to the 1800’s and will reflect its former life as a one room school house.
Strategic Plan Report
No report
Friends of the Library Report
Mrs. Gothorpe reported that as of the end of February, 310 people had joined the Friends of the Library during their 2007 Membership Drive. The second planning meeting for the 2007 Book and Bake Sale will be held on March 17th. The book sale will be held this year on April 27th and 28th at the DPW Garage at 33 Medway Branch.
New Business
Mrs. Glasser reported that she is working on a Cell Phone Policy. Patrons will be requested to use cell phone only in the foyer, or outside of the library building itself. Many libraries have had cell phone policies in place for many years, but until recently this hasn’t been a problem in Norfolk.
Old Business
The Strategic Planning Committee is meeting on March 15, 2007
Public Comment
None
Next Meeting
The next meeting is scheduled for Wednesday, April 18, 2007 at 8:00 A.M.
Adjournment
There being no further business it was moved and seconded and the Trustees VOTED to adjourn the meeting at 7:05 P.M.
Submitted by
Mary Jo Gothorpe
A true copy (attest):
Mary Jo Gothorpe, Clerk
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