Meeting of the Norfolk Public Library Board of Trustees
January 23, 2007
A regular meeting of the Norfolk Public Library Board of Trustees was held on January 23, 2007 at the Norfolk Public Library. In attendance were Robin Glasser, Library Director; Heather Pisani-Kristl, Associate Library Director; Mary Jo Gothorpe, President of the Friends of the Norfolk Public Library; and the following Trustees; Ken Nelson, Harvey Boulay, and Mary Jo Gothorpe.
The meeting was called to order at 6:12 pm.
Approval of Minutes
Minutes approved for the December 2006 meeting.
Director’s Report
Mrs. Glasser reported that the report to the Massachusetts Board of Library Commissioners (MBLC) to receive matching funds is being prepared and will be mailed on January 29, 2007. All funds donated to the library gift fund and to the Friends of the Library during the last two quarters of 2006 are eligible to receive matching funds up to 50% on the dollar up to a maximum of $20,000.
The information from the library and from the Trustees to be included in the Annual Town Report is being prepared by Robin Glasser for the library and by Harvey Boulay for the Trustees. This information is due at town hall by February 1, 2007.
Associate Director’s Report
Ms Pisani-Kristl reported that 31 meetings were scheduled at the library during December, 2006.
Self check usage was down during December at an overall 31%. However, on December 7th there was an all time high usage at the self check station of 51%. Some of the overall decrease in usage may be attributed to the library being closed for several days in December to accommodate the installation of the new circulation desk and the reference desk. Also traditionally December is a slower month due to holiday activities.
Permanent Building Committee/Interiors Report
Mr. Boulay reported that he is scheduled to meet with the Historical Commission during the w/o January 29, 2007 to discuss the progress of the school house renovations.
The bid document for the school house project is scheduled to be presented to the Permanent Building Committee (PBC) at the end of January.
Strategic Plan Report
A meeting of the Strategic Planning Committee is scheduled January 25, 2007.
Friends of the Library Report
The January 8, 2007 meeting of the Friends was the Annual Meeting of the Friends of the Norfolk Public Library during which time elections were held for officers for the 2007 calendar year. The results are as follows:
Mary Jo Gothorpe: President
Maureen Buck: Vice President
Denise D’Entremont: Co Treasurer
Thayer Olson: Co Treasurer
Beverly Baldoni: Secretary
Maureen Buck: Nominations
Mrs. Gothorpe also reported that the FRESH membership committee met on January 14, 2007 to prepare the mailing of 2400 Invitations of Membership. A group of 24 volunteers in two two hour shifts completed the project. The invitations were mailed to all library card holders on January 17, 2007, and responses are being returned to the Friends of the Library.
Old Business
The Director and the Library Trustees are scheduled to meet with the Capital Outlay Committee following this meeting. At that time the trustees are prepared to discuss the funding of the second year installment payment for the Material Sorter for $10,000. The cost of this piece of time saving equipment is being shared by the Library Trustees, the Friends of the Library, and the town. Also on the capital request list is the funding of $6,000 for the replacement of five of the library’s computers. This is the second year of a five year replacement program.
The budget for fiscal year 2008 is planned to be a level funded one and initial review shows that the impact to the library will be especially difficult. The administration and the trustees discussed creative ways to ameliorate the impact of the level funding on the services provided by the library to the town.
New Business
No new business
Public Comment
None
Next Meeting
The next meeting is scheduled for Wednesday, February 21, 2007 at 8:00 am
Adjournment
There being no further business it was moved and seconded and the Trustees VOTED to adjourn the meeting at 6:50 pm.
Submitted by
Mary Jo Gothorpe
A true copy (attest):
Mary Jo Gothorpe, Clerk
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