Meeting of theNorfolk Public Library Board of Trustees
December 20, 2006
A regular meeting of the Norfolk Public Library Board of Trustees was held on December 20, 2006 at the Norfolk Public Library. In attendance were Robin Glasser, Library Director; Heather Pisani-Kristl, Associate Library Director; Mary Jo Gothorpe, President of the Friends of the Norfolk Public Library; guests Bob Bullock and Reverend Mark Lukens and the following Trustees; Ken Nelson, Harvey Boulay, and Mary Jo Gothorpe.
The meeting was called to order at 8:05 a.m.
Providence Baptist Church
The Pastor, Mark Lukens, and church member, Bob Bullock were in attendance at this meeting to review their use of the Community Meeting Room during the past six months. They brought up the fact that several times the room has not been left in satisfactory condition by prior users. Those users will be spoken to and reminded of the rules for usage of the room. The Trustees reminded the church that they must be diligent in vacating the room by the agreed time of 12:45 to assure that the cars are cleared from the parking lot before the library opens at 1:00. The trustees unanimously voted to allow the Providence Baptist Church use of the Community Meeting Room through June 30, 2007 at which time another review of the agreement will take place.
Approval of Minutes
Minutes approved for the November 2006 meeting.
Director’s Report
Mrs. Glasser reported that the library received a grant from the Lions Club and the Norfolk Community League for $5,000 to be used to add titles to the Audio Book on CD collection. The money was raised at the jointly organized Haunted Train Ride which the clubs held for Halloween.
Another grant was received from the Dedham Saving Bank Charitable Foundation for $10,000 to be used by the Capital Campaign for items needed to complete the library building renovation/expansion.
The circulation desk and the reference desk are being replaced on December 20th. The new desks were constructed by the Massachusetts Prison Industries.
Associate Director’s Report
Ms Pisani-Kristl reported that twenty nine meetings were held in the meeting rooms in November.
Self check usage was 38% of total checkouts or 3,352 items.
The library received a $150 donation.
South East Massachusetts Library Service (SEMLS) notified us of a $4,238 Net Lender Off-Set.
Building Committee/Interiors Report
Mr. Boulay reported that the Permanent Building Committee has been re-formed and therefore the bidding process for the school house renovation can go forward. Arlin Li can now complete the bid document.
Strategic Plan Report
No Report
Friends of the Library Report
Mrs. Gothorpe reported that the FRESH membership mailing meeting will be held on January 14th. At this meeting, the mailing to all library patrons inviting them to become Friends of the Library will be assembled and labeled for mailing. It was also announced that the Annual Book and Bake Sale will again be held at the DPW garage on Medway Branch on April 27th and 28th 2007. The Annual Meeting of the Friends will be held on Monday, January 8, 2007. At this meeting the officers for the next year will be elected and a review of the past year will occur. The public is welcome to attend this or any meeting of the Friends of the Norfolk Public Library. Regular meetings are held on the first Monday of each month at 7:00 p.m. in the Community Meeting
Room.
Old Business
The fiscal 2007 budget is to be a level funded one, and Mrs. Glasser is preparing the library budget to be submitted to the Town Administrator in January.
New Business
Mrs. Glasser reported that the Medway Library faces impending decertification. The town has not funded the library to meet the standards set by the Massachusetts Board of Library Commissioners. The patrons of the Medway library will not be served by area libraries. Residents of communities whose library has been decertified forfeit the reciprocal borrowing privilege.
Public Comment
Matt McDonald from the Boomerang newspaper was in attendance to ask about the agreement between the Providence Baptist Church and the library. He was told that the Trustees had allowed the church to use the Community Meeting Room every Sunday for their services. This agreement is subject to periodic review. (See notes above)
Next Meeting
The next meeting is scheduled for Wednesday, January 17, 2007 at 8:00 am
Adjournment
There being no further business it was moved and seconded and the Trustees VOTED to adjourn the meeting at 8:45 am.
Submitted by
Mary Jo Gothorpe
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