Meeting of the Norfolk Public Library Board of Trustees
February 16, 2006
A regular meeting of the Norfolk Public Library Board of Trustees was held on February 16, 2006 at 6:15 p.m. at the Norfolk Public Library. In attendance were Robin Glasser, Library Director, Heather Pisani-Kristl, Associate Library Director, Mary Jo Gothorpe, President of the Friends of the Norfolk Public Library, and the following Trustees; Frances Holman, Harvey Boulay, and Kenneth Nelson.
The meeting was called to order at 6:20 p.m.
Approval of Minutes
The minutes of the January 19, 2006 meeting were approved as written.
Director’s Report
Mrs. Glasser reported that the February program, Jan Cannon – Career Counselor was attended by 35 people
Contact is being made to “Sisters in Crime” to present a program on women mystery writers in March.
Mrs. Glasser will present to the Capital Outlay Committee on March 16, 2006 to discuss the installation of the book sorting system from Integrated Systems Group and an upgrade to the Sails system.
Associate Director’s Report
Ms Pisani-Kristl reported another leak in the ceiling above the large print books. A ceiling tile fell and water dripped onto several shelves of books. Cape Way (roofing sub-contractor) was called to repair. There is concern that this leak be addressed and fixed before the one-year warranty period ends.
Ms Pisani-Kristl reported that two staff members have tended their resignations. Pat Slovacek and Maureen Gentry.
Christine Concannon has accepted the offer of employment and will begin next week.
January Statistics:
11,021 items were checked out; 26% of them on the self–check terminal.
The next busiest January was in 1999 when 10,395 items were borrowed.
The meeting room was booked for 23 meetings and 2 library programs.
Permanent Building Committee Report by Robin Glasser and Harvey Boulay
Certificate of Occupancy outstanding issues are:
- Outside benches
- Trash barrel
- Fire hydrant called for in plan is missing – Fire Chief Cole Bushnell determined that it was not needed and therefore not installed.
- There is a low spot near the traffic circle – Butch Vito will review.
- Bike rack is not placed where plans called for near the front entrance.
- Board of Health Engineering Certificate is missing
- Water Department needs a copy of the plan with all water connections shown.
- School House – Gail Bernardo will contact George Hall to get his determination on the changes to MA Law and the necessity or not of a general contractor for this project. Mr. Boulay will send a status report to Paul Terrio, Chair of the Community Preservation Committee.
Interiors Report
- End panels on the shelving units are still missing and no resolution has been reached. Fred Mellon of Lombard Company will be contacted for resolution.
- We are waiting for a proposal from MassCor on the re-build of the Circulation and Reference Desks.
Capital Campaign Report
Candace Lavin has agreed to help find a leader for the campaign. There may be some ambiguity on the part of the general public between the Friends Annual Membership Drive and the Capital Campaign.
Friends of the Library Report
Mrs. Gothorpe reported that planning has begun for the Annual Book and Bake Sale that will be held this year on Saturday, April 29th from 10-4 with the Friday Night Friends-Only Preview and Sale on Friday, April 28th from 7-9 p.m.
The 2006 Annual Membership Drive mailing was sent out on January 2006 and returns are arriving daily. As of our February 6th meeting there were 81 memberships received totaling over $900.00
Old Business
The Fiscal Year ‘07 budget was presented before the Advisory Board and they reported that this would be another difficult year due to increases in fixed costs and proposed increases at both King Phillip and Norfolk Elementary Schools.
New Business
A letter of intent to Integrated Systems Group for $60,000 for a three-bin book sorting system is needed. It will not be in place for the PLA Conference in Boston in March, but ITH remains interested in using the Norfolk site for marketing. A request to the Friends to help pay over three years will be initiated. The Trustees VOTED to send a letter of intent to ITG to have the system installed.
The Strategic Plan committee will have its first meeting on March 9, 2006. Cathy Elder will co-chair with Mrs. Glasser.
Fran Holman stated that she would not be standing for re-election as a Library Trustee. Mrs. Holman has provided 40 years of continuous elected service to the Norfolk Public Library. She oversaw two major additions and a phenomenal increase in usage by the town of this facility.
Public Comment
None
Next Meeting
The next meeting is scheduled for Thursday evening, March 16, 2006 at 6:15 p.m.
Adjournment
There being no further business it was moved and seconded and the Trustees VOTED to adjourn the meeting 7:20 p.m.
Submitted by
Mary Jo Gothorpe
A True Copy (attest):
____________________________________
Harvey Boulay, Clerk
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