Meeting of the Norfolk Public Library Board of Trustees
December 15, 2005
A regular meeting of the Norfolk Public Library Board of Trustees was held on December 15, 2005 at 6:15 p.m. at the Norfolk Public Library. In attendance were Robin Glasser, Library Director, Heather Pisani-Kristl, Associate Library Director, Mary Jo Gothorpe, President of the Friends of the Norfolk Public Library, and the following Trustees; Frances Holman, Harvey Boulay, and Kenneth Nelson.
Call to Order
The meeting was called to order at 6:20 PM
Approval of Minutes
The minutes of the November 17, 2005 meeting were approved.
Director’s Report
Mrs. Glasser reported that patrons have used the self-checkout station about 28% of the time. This is without any publicity in the newspapers or web site. Mr. Shai Rabkin, President, Integrated Technology Group would like to install and show the sorting mechanism to the PLA attendees at the end of March at the conference that will be held in Boston.
Mrs. Glasser also announced that there is a part-time opening at the Freeman Centennial Library due to the resignation of Bonnie Durand. Three people from the current staff have applied and interviews are in progress. The selected candidate will begin on January 3, 2006.
Winter Programs are scheduled as follows:
January Mike Tougas to discuss his new book Ten Hours Till Dawn
February Women of Mystery a book discussion format to be held on four consecutive Thursdays at 7:30 pm beginning January 19th. This program was developed by the California Center for the Book and discusses the work of Sue Grafton, Marsha Mueller, and Sara Paretsky.
March Jan Cannon will present a program on job searching called “What Do I Do Next”
April Tammy Costa is an organization expert and her program will help attendees to unclutter their lives.
Associate Director’s Report
Ms Pisani-Kristl reported that the meeting room was used ten times during the month of
November. November saw 9,525 items borrowed, for an average 433 items per day.
Permanent Building Committee Report by Robin Glasser
Mrs. Glasser attended the PBC meeting and reported that the temporary occupancy
permit was extended until January 6, 2006. Two of the outstanding items delaying the
permanent permit are the 1” pipe and water meter and the vent to roof from the
mezzanine area, which will be done in the spring. The toddler toilet and sink are
completed. The State is withholding the final $200,000 + until the issuance of the
final occupancy permit.
Interiors Report
Mrs. Glasser reported that the PBC has rejected the reading and computer tables because
of poor quality, and they will be returned. Tucker has resubmitted a bid, which was
identical to the one initially submitted, and they have been selected to build the tables.
Town Council to review the process. Disposition of the circulation and reference desk
still under consideration. There is no resolution on the end panels.
Capital Campaign Report
No new donations have been received. Thirty additional packets are to be mailed.
Friends of the Library Report
Mrs. Gothorpe reported that Mary Burger would once again chair the FRESH
committee, which is the Annual Membership Drive. The stuffing party will be
held on Sunday, January 22, 2006 in the meeting room. The packets will be mailed
to 2700 patrons of the library, and at this meeting the packets are prepared for
mailing. The money received from this membership drive and from the book sale
will now be allocated to a “Technology Fund”. Mrs. Gothorpe also reported that the
Annual Book and Bake Sale will resume operation after a one-year hiatus this
April and will be held at the highway garage.
Old Business
None
New Business
The PLA Conference will be held this year in Boston from March 21 –25. The library will be hosting groups to view the self-checkout station. There will most likely be an evening reception.
FY07 budget is prepared and submitted. A Level Service budget means a 5.45% increase and the Enhanced Services budget would necessitate a 6.98% increase.
Mrs. Glasser presented a Capital Needs list (see attached) The computers and the laser printer may go to Town Meeting for approval.
The Strategic Plan needs to be updated. It was discussed that this should be a winter project and that part of each Trustees meeting should be allocated to review progress. The final document is due in October to the Board of Library Commissioners. Without an up-to-date strategic plan the library would not quality for grants.
Mrs. Glasser is at the top step on the salary plan with no upward movement to her salary allowed. Mr. Boulay will discuss this with Selectman Jim Lehan.
Public Comment
None
Next Meeting
The next meeting is scheduled for Thursday evening, January 19, 2006 at 6:15 p.m.
Adjournment
There being no further business it was moved and seconded and the Trustees VOTED to adjourn the meeting at 7:30. The Stoneybrook Camera Club invited the Trustees to attend their meeting and a digital slide show.
Recorded by
Mary Jo Gothorpe
A true copy (attest)
__________________________
Harvey Boulay, Clerk
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