Meeting of the Norfolk Public Library Board of Trustees
August 18, 2005
A regular meeting of the Norfolk Public Library Board of Trustees was held on August 18, 2005 at 6:00 p.m. at the Norfolk Town Offices. In attendance were Robin Glasser, Library Director, Heather Pisani-Kristl, Associate Library Director, Mary Jo Gothorpe, President of the Friends of the Norfolk Library, and the following Trustees: Frances Holman, Kenneth Nelson, and Harvey Boulay. Mark Shugart of 3M Corp. attended as a guest.
The meeting was called to order at 6:10 p.m.
Approval of Minutes
The minutes of the meetings of July 21 and July 28, 2005 were approved.
Director’s Report
Mrs. Glasser reported that the library will start its move on or about September 26th with help from the DOC. Tile has been installed and pendant lights delivered to the new building. Mrs. Glasser recommended and the Trustees agreed that September Saturday hours will remain 10 a.m.-2 p.m. until the move. With the decrease in a staff member’s hours last September and various page graduations, the library needs to recoup staff hours and is advertising for two pages and one Circulation Associate.
Associate Director’s Report
Ms. Pisani-Kristl reported that John Walsh is purchasing 227 Dedham and has raised the library’s rent, beginning in November. He has been notified that the library will be leaving in October.
PBC Liaison
There is no news from the PBC at this time.
Interiors Report
The exterior of the schoolhouse (facing the circulation desk) has been painted red.
Capital Campaign Report
The library has received its first two $1,000 community plaque donations.
At this point, the Trustees agreed to take the agenda out of order and proceed to New Business.
New Business
Mark Shugart of 3M Corp. provided details on 3M’s RFID products and noted that they are now a partner with FKI (sorting systems). He questioned certain non-standard requirements in the bid. Mrs. Glasser explained that the bid was written to reflect our need for a stable SIRSI-compatible system from a company with a proven track record. The bids for the RFID system had been opened by Robin Glasser and Heather Pisani-Kristl at 2:06 p.m. on Thursday 8/18, and the bidding companies were: SIRSI-Bibliotecha, ITG/Vernon, 3M, and Checkpoint. A summary of the bids accompanies these minutes. The Trustees VOTED to put SIRSI-Bibliotecha and Checkpoint aside, as they did not substantially respond to the bid requirements. The Trustees will read the RFPs from ITG/Vernon and 3M, while Mrs. Glasser, Ms.
Pisani-Kristl, and John Spinney will call references for those companies. A decision will be made at a special Trustees meeting on Wednesday, August 24th at 6:15 p.m. The meeting was continued to Old Business.
Old Business
Mr. Boulay will meet with the Arts Council regarding booking of art exhibits in the library. Suggestions were made for a streamlined meeting room policy.
Friends Liaison
There was no news from the Friends.
Public Comment None.
Next Meeting
The next meeting is scheduled for Wednesday, August 24th, 2005 at 6:15 p.m. in the Town Offices.
Adjournment
There being no further business, it was moved and seconded and the Trustees VOTED to adjourn the meeting at 7:30 p.m.
A true copy
Attest:
Harvey Boulay, Clerk
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